--- title: "Consulting invoice template: free PDF with hourly lines" description: "A free consulting invoice template PDF, filled in: hours at an hourly rate, a fixed-fee item, expenses at cost and net 30 terms, with each line explained." canonical: https://klmlabs.app/invoice-maker/invoice-templates/consulting/ updated: 2026-11-07 --- # Consulting invoice template A filled-in consulting invoice: hours at your rate, a fixed fee, expenses and net 30 terms. Download the sample (PDF, US Letter, 1 page, 33 KB): https://klmlabs.app/invoice-maker/samples/consulting.pdf. A made-up job, filled in to show how it's written. No sign-up, no email. ## What's on this sample Invoice INV-1042 from Ridgeway Operations Consulting to Fernhill Bakery Co. Issued 2 Nov 2026. Due 2 Dec 2026. | Description | Qty | Unit price | Amount | |---|---:|---:|---:| | Kitchen workflow review, Oct 6-17 (hours) | 12.5 | $150.00 | $1,875.00 | | Staff scheduling model and handover call (hours) | 6.25 | $150.00 | $937.50 | | On-site workshop, Oct 22, half day (fixed fee) | 1 | $900.00 | $900.00 | | Mileage to client site, 84 miles | 84 | $0.70 | $58.80 | | | | Subtotal | $3,771.30 | | | | Sales tax (0%) | $0.00 | | | | **Total** | **$3,771.30** | ### The payment instructions printed under the totals Pay by ACH (details on file) or by check to Ridgeway Operations Consulting. Terms: net 30. ### The notes printed at the bottom Hours are billed in quarter hours at $150 an hour; time log attached. December retainer ($1,500 for up to 10 hours) is billed separately on Dec 1. ## How to write an invoice for consulting services - **Hours as the quantity**, your rate as the price. - **A fixed fee** as one line at quantity 1, apart from the hours. - **Expenses at cost**, each on its own line, with the unit, like miles. - **The client's billing email** and purchase order (PO) number, if they have one. - **The due date and how to pay.** Business clients often ask for [net 30 terms](https://klmlabs.app/invoice-maker/invoicing/net-30-payment-terms/). ## How do I invoice for hourly work? Round to the step you agreed, like quarter hours, and bill decimal hours: | Minutes | Decimal hours | |---|---| | 6 | 0.1 | | 15 | 0.25 | | 20 | 0.33 | | 30 | 0.5 | | 40 | 0.67 | | 45 | 0.75 | So 6 hours 15 minutes is 6.25. At $150 an hour, that's $937.50. ## How do I bill a retainer? On its own invoice, with the hours it covers. Invoice Maker has no deposit line. ## Make it on your iPhone with Invoice Maker - 12.5 hours at $150 is $1,875.00 - Quote the project, then invoice in one tap - Works offline, no account needed Download Invoice Maker on the App Store: https://apps.apple.com/us/app/invoice-maker-estimates-app/id6815655785 Free to download, with in-app purchases. Entering your business details and first client is free; making invoices and estimates needs Invoice Maker Pro: Yearly US$39.99 a year with a 7-day free trial for eligible new subscribers, or Monthly US$6.99 a month (US prices). iPhone and iPad, iOS 16.4 or later. All the facts: https://klmlabs.app/invoice-maker/ ## The facts this page states, with sources As KLM Labs' fact record words them; the page may put them in its own words. Invoice Maker's facts page: https://klmlabs.app/invoice-maker/ - Line items take decimal quantities, like 2.5 or 6.25 hours. (Source: the app's source code (private).) - Makes invoices and estimates, and turns an estimate into an invoice in one tap. (Source: the app's source code (private).) - Send the PDF by text, email or AirDrop, or save it to Files. (Source: the app's source code (private).) - Pick your payment terms: Due on receipt, or within 7, 14 or 30 days. (Source: the app's source code (private).) - Say how to pay you once, in Settings; it prints under the totals on every invoice, not on estimates. (Source: the app's source code (private).) - A notes field prints at the bottom of the PDF; leave it empty and it's left off. (Source: the app's source code (private).) - No deposits or part payments: an invoice is unpaid or paid. (Source: the app's source code (private).) - Works offline: make, preview and share invoices with no signal. (Source: the app's source code (private).) - No account or sign-up. (Source: [Apple's app lookup](https://itunes.apple.com/lookup?id=6815655785&country=us).) ## More free templates - [Photography invoice template](https://klmlabs.app/invoice-maker/invoice-templates/photography/): A free photography invoice template PDF, filled in: session fee, final images, rush delivery, prints, travel, and a plain-words usage license line. - [Handyman invoice template](https://klmlabs.app/invoice-maker/invoice-templates/handyman/): A free handyman invoice template PDF, filled in: a trip charge, three small jobs on one visit each with its own hours, and materials on one line. - [Electrician invoice template](https://klmlabs.app/invoice-maker/invoice-templates/electrician/): A free electrician invoice template PDF, filled in: labor hours, the panel and parts as separate lines, the permit fee, and the estimate it came from. - [Roofing invoice template](https://klmlabs.app/invoice-maker/invoice-templates/roofing/): A free roofing invoice template PDF, filled in: tear-off and shingles by the square, flashing and vents by the linear foot, decking and the permit. - [Landscaping invoice template for lawn care](https://klmlabs.app/invoice-maker/invoice-templates/landscaping-lawn-care/): A free landscaping invoice template PDF, filled in: a month of weekly mowing visits, a fall cleanup, mulch by the cubic yard and pruning hours. - [Catering invoice template](https://klmlabs.app/invoice-maker/invoice-templates/catering/): A free catering invoice template PDF, filled in: per-guest menu prices times the final headcount, staff hours, rentals, delivery and one sales tax rate. ## Invoicing guides - [Net 30 invoice terms: what they mean and how to write them](https://klmlabs.app/invoice-maker/invoicing/net-30-payment-terms/): Net 30 means an invoice is due 30 days after its date. How to write net 30 payment terms, sample late-fee wording, and a free net 30 invoice PDF. All 7 free invoice templates: https://klmlabs.app/invoice-maker/invoice-templates/ ## Sources 1. [Invoice Maker: Estimates App on the App Store (app features and prices)](https://apps.apple.com/us/app/invoice-maker-estimates-app/id6815655785) Last updated November 7, 2026. Sample businesses, people and figures are made up.